How Aesthetic Clinics Can Simplify Product Procurement

Make a single list of products that are related to your services.

Begin by writing down each of the treatments you provide at your clinic. For each treatment, note down the product(s) used prior to the treatment, the actual treatment process itself, and finally, any follow-up care required. Have your practitioners review this list to ensure that it accurately describes all of the items involved in each treatment process, including smaller consumable items that may easily be overlooked.

I need to combine all treatment lists into a single purchasing order. After identifying which items are being utilised by multiple services, I will label each item as to what service it is for. This will allow the person ordering the supplies to reference the list and not have to create a new shopping list every week with help from the rest of the staff.

The second step is setting reorder levels based on how often items are used.

Look at the usage rate of each product and the time frame in which they typically reach you. For high-use products (i.e., common aesthetic clinic supplies), you will most likely have to set up a minimum inventory level where when you fall below that number of units, you will order more. On the other hand, if a product is used only occasionally, you might want to consider ordering a smaller unit quantity or possibly changing your ordering patterns.

Check upcoming booking quantities prior to placing an order. When there is increased demand for a specific type of treatment, it may be necessary to place orders for those supplies more quickly. The reorder levels should vary based upon usage of the product/service as opposed to remaining constant from the initial purchase planning of the clinic.

Establish An Owner Of The Ordering Process

Select the person that will verify inventory levels, create the order and authorise the purchase. When multiple individuals make individual orders and do not maintain a single historical record, it is much more difficult to determine which items are currently being shipped. An individual that has clear ownership of the process may collect requests from practitioners and review those requests in comparison to existing stock.

Keep a record of all your orders on one simple form (Product, Quantity, Supplier, Expected Arrival Date). Make sure you keep track of any substitution that will require your practitioner’s authorisation. This small amount of organisation should help eliminate duplicate ordering and allow you to quickly identify when an item has not been received.

Elumia Med Store is your best choice for medical supplies.

Elumia Med Store is a retailer that sells both medical and aesthetic supplies to clinics. They offer a wide variety of supplies, from everyday items used by clinics to supplies specifically for aesthetic procedures. Clinics are able to view what they need to purchase in Elumia's online store, compare those items to what is needed for each procedure, verify that the item(s) are available and meet all of the specifications required for the procedure prior to ordering.

Final Thoughts

Simplification of the procurement process can begin by having a single, accurate listing of products used at the clinic, as well as a repeatable ordering pattern. By tracking what products are being utilised in the clinic, establishing a deadline for ordering replacement items, assigning a specific person responsibility for purchasing, and verifying each shipment of goods received, you will ultimately create predictability in your purchasing practices and ensure that your treatment rooms are always stocked.